Purchase Ledger Clerks work within the finance department, reporting to the Purchase Ledger Supervisor or Financial Controller or Finance Manager. They are responsible for the administration and accounting of all purchases and payments the organisation makes.

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Purchase Ledger clerks or supervisors record every product and service your company buys – whether it’s an expensive IT investment or petty cash purchases – and keep tabs on the payment process using a clear reference and date system. The Purchase Ledger role generally assists the accounts department as necessary, providing any information required by the Finance Director.

A Purchase Ledger will be expected to perform any of the following tasks:

  • Process invoices, reconciling delivery notes to invoices received and purchase orders
  • Set up new supplier accounts and maintain existing account details within the purchase ledger
  • Monthly reconciliation of supplier statements
  • Assist in the preparation of purchase summaries
  • Process business expense returns
  • Cashbook and petty cash cheques
  • Processing BACS payments and preparing cheques


If you are interested in a career within Purchase Ledger then please call today to discuss our current vacncies!


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